Personal Efficiency and Managing Meetings Training Course

Self-Awareness and Understanding Others

• Recognizing that inviting others to a meeting implies imposing your priorities on them
• Exploring the drivers behind our behavior
• Assessing how our actions impact others: are their responses aligned with our expectations? If not, why?

Strategic Meeting Management

• Evaluating the necessity of a meeting, exploring alternatives, and determining if any are preferable
• Implementing a structured approach to calling, managing, and preparing for meetings:
  • Drafting a meaningful agenda that covers objectives, key topics, and estimated timings
  • Inviting only the essential participants
  • Moderating the session: ensuring contributions are relevant (distinguishing between relevant and irrelevant), adhering to the agenda, and managing time effectively
  • Generating clear outputs, such as actionable next steps rather than just detailed minutes
  • Scheduling any necessary follow-up sessions

Optimizing Meeting Participation

• Questioning the need to attend every meeting you are invited to
• Developing criteria for deciding whether to attend or decline
• Identifying valid reasons for declining invitations
• Understanding your rights regarding other attendees, the subject matter, and timing

Advanced Personal Efficiency and Time Management

• Setting and adhering to personal and professional objectives
• Mastering work prioritization
  • Determining what tasks require immediate attention
  • Ranking activities based on importance and urgency
• Managing time demands from employees: are they working for you, or are you working for them?
• Identifying and mitigating 'time bandits':
  • Emails
  • Phone calls
  • Unplanned interruptions
  • Procrastination and displacement activities
  • Other distractions
• Practicing effective delegation
• Developing assertiveness skills, including finding compromises and learning to say 'no' effectively